One of the missions of MD Audit system is to increase the convenience and ease of work, as well as to automate operations performed by managers. After all, working with checklists in electronic form is many times easier, faster, more convenient than with paper lists. The auditor only needs to have a smartphone to conduct the audit, and the manager does not need to wait for the data to be transferred from the paper format to the digital format and to prepare the data files for analysis.
We won't hide the fact that our system still has a number of manual operations, but we have made a big breakthrough and developed algorithms that will soon allow us to put all the work in the system into automatic mode. The first step was to import client facility data into the MD Audit system.
Everything depends on the volume
Previously, each store had to be entered manually. In general, it is not so difficult — the store has only 9 parameters (name, city, coordinates, etc.), but if the number of retail facilities is counted in tens, the volume of data input grows exponentially. Not only does this require considerable time and effort, it also increases the risk of errors.
The second point, which was complicated by manual input, was date updating. Any company is a living organism that is permanently transformed. New stores are being opened, old ones are being closed, changes in regional structures, rotation, staff changes and much more are taking place. All these changes need to be monitored and kept up to date, otherwise problems may occur.
For example, a company closes one store and opens two new ones, but the data about these changes are not entered into the system. As a result, auditors are unable to perform the tasks of preparing the store for closure and assess the readiness of new facilities for operation.
Both data entry and updating can now be done with just a few mouse clicks.
The import function can be found in the "Settings" menu and is managed by the system administrator.
To add data about new stores, to update information about existing stores or to deactivate them, it is enough to fill in an MS Excel file and upload it into the system using a certain template. You can set the import rules yourself. For example, select actions if a store is found in a file that is not in the system: skip this entry or create a new store.
A detailed description of the data import function can be found in the "Knowledge Base".
Heading for automation
As we mentioned above, importing data by facilities is just the first sign of hard work for automation of manual operations in MD Audit system. In the near future, the function of importing user data will be implemented, and later it will grow into a full-fledged integration with human resources programs so that all changes in the company's staff will be automatically displayed in the MD Audit system.